HR Submission Walkthroughs

How to Enter Your W-4 Change in Your Payroll Portal

You ran the numbers — now file them. Pick your payroll system below for the exact screens to open, what to type, and how to confirm it worked. Menu names vary by employer setup, so each guide tells you what to look for if a label differs.

Direct Answer: Where Do I Put My New W-4 Numbers?

Enter them in your employer's payroll portal — the system where you view paystubs. Open the tax section (often called Tax Elections or Tax Withholding), type only the steps from your plan — such as a Step 4(c) dollar amount — and submit. Changes usually take effect within 1 to 2 pay periods and are not retroactive.

Planning estimate only — confirm the final figures on your W-4 plan.Get your W-4 numbers first ↓

Workday W-4 Guide →

Pay → Tax Elections → Federal W-4 → Edit

Use the Pay worklet to open Tax Elections and edit your federal W-4.

ADP (MyADP) W-4 Guide →

Pay → Tax Withholding → Update Federal W-4

Update federal withholding from the Pay section of MyADP.

Gusto W-4 Guide →

Settings → Pay Details → Federal Taxes

Edit federal tax settings from your Pay Details page.

Paylocity W-4 Guide →

Pay → Tax Withholding → Federal W-4

Update federal withholding in the self-service portal.

What to enter (whichever portal you use)

After submitting, check your next paystub's federal tax (FIT) line. If it did not change after two pay periods, ask HR whether the update was received — some employers batch changes by payroll cycle.

✓Updated for 2026 IRS Tax Brackets & Withholding Tables (Pub 15-T) & All 50 State Rules
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